How To Use AI To Write A Job Description
Writing job descriptions can feel like a never-ending task. You know you need more help in your business, but sitting down to draft a job description? Ugh—it almost makes you want to do everything yourself.
But what if you could create a clear and compelling job description fast, without spending hours on it? With AI tools like ChatGPT, you can—and I'm going to show you how.
Identify the Gaps in Your Business
Before you even start writing, you need to figure out what gaps exist in your business. This is important because the right hire can help fill those gaps and ultimately make you more money.
Here's how to start: open ChatGPT and explain your business. Tell it what you do, what each person on your team is responsible for, and any standard operating procedures (SOPs) you have in place. Then, ask ChatGPT to identify potential gaps that someone new could fill. Whether it's customer support, onboarding, or high-level brainstorming, AI can help you see the opportunities you might have missed.
Create the Job Description
Once you've nailed down the gaps in your business, it's time to get to the writing. And don't worry—you don't have to do this part alone. In the same chat, ask AI to help you create a job description that covers all the gaps you just identified.
Here's what to include:
AI will generate a full job description based on the information you've provided. All you have to do is copy, paste, and tweak.
Review for Missing Details
After you've got the basic job description, ask AI to review it. Is there anything you missed? AI can help you fill in the gaps, like making sure you've included the expected work hours, whether the job is virtual or in-person, and other details that are easy to overlook.
Years ago, I almost made a big mistake by forgetting an important detail in a job description—it could have cost us a ton of money. If I had AI back then, I would've saved myself a lot of stress (and embarrassment!).
Match It to Your Brand Voice
The last step is to make sure your job description matches your brand's voice. You don't want to put out something that doesn't sound like you or your company. If you have a brand voice document, now's the time to use it. If not, this is the perfect opportunity to create one.
Here's what you do: tell ChatGPT, "I want you to create a brand voice document for me. Ask me the questions a brand strategist would normally ask." It'll ask about your tone, style, and words to avoid, and from there, you can make sure everything—from job descriptions to emails—sounds like your brand.
For example, you might say, "We never use the word 'tribe,'" or maybe your brand voice is more relatable and down-to-earth, like mine. Whatever it is, let AI know so your job description is in line with how you want to present yourself.
Save Time and Hire Smarter
With AI, you don't have to spend hours writing job descriptions. From identifying the gaps in your business to creating a clear, on-brand job description, AI can help you get it done faster—and more efficiently. So the next time you need to hire, you'll have a job description ready to go without the headache.
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